The accounting area is responsible for:

•    Preparation and submission of quarterly & year-end Uniform Revenue Accounting System (URAS) trial  

      balance to SUNY System Administration

•    Maintenance of the University Banner chart of accounts & journal entry system

•    Reconciliation of SUNY collections to the general ledger

•    Processing revenue & expenditure transfers for the University, Foundation and subsidiary entities

•    Coordination and distribution of semi-monthly collection remittances from the campus Fees Depository 

      accounts in accordance with SUNY guidelines

•    Preparation of the University’s unaudited consolidated financial statements

•    Foundation & subsidiary entity general ledger maintenance & reconciliation of funds

Recharges are the cost recovery of campus services, such as, the mailroom, copy center, telecommunications and the central stores.  Charges are initially incurred by the service area and later assessed to the account that requested the service or items. 

If a Buffalo State Foundation or Research Foundation account is being used to pay for recharges, than monthly invoices will be generated and forwarded to the appropriate department from the College and Auxiliary Accounting Office.

Please make checks payable to:  

SUNY Buffalo State

Financial Management, CLEV 415

1300 Elmwood Avenue

Buffalo, NY 14222

For questions regarding charges posted to State, IFR, DIFR or SUTRA accounts, please contact:

 financialmanagement@buffalostate.edu

Postage

Consists of Metered Mail (UPS, Priority, Express & Certified), Bulk Mail, postage due and stamps.

For Mail Room information: (716) 878-5515

Duplicating

Copies of requested materials for faculty and staff.  

For Copy Center information: (716) 878-4509

Central Supplies

Paper supplies (envelopes & letterhead) bearing Buffalo State's name and logo. 

For Central Stores information: (716) 878-4515

Telephone

Monthly telephone charges for campus lines and cell phones.

For Telecommunication information: (716) 878-3333

Foundation Salary Reimbursements

These instructions explain the process that should be followed by campus users completing reimbursement between Income Fund Reimbursable (IFR) accounts and the Buffalo State College Foundation.

Please complete a Current Employee Change Form available on the website of Human Resource Management. Indicate account #910005-01 on the form. Provide a signed copy of the completed form to the IFR and Recharge Accounting Office. Once all signatures on the Employee Change Form are obtained, the Payroll Office will pay the employee's extra service.

Please complete a Buffalo State College Foundation Payment Request form from your Foundation account. Indicate that the payee is "Buffalo State College, Account #910005-01". Attach a copy of the completed Current Employee Change Form to the payment request, along with any other pertinent documents.

Once the Buffalo State College Foundation check is cut, please forward the check to the IFR and Recharge Accounting Department. The check will be deposited into IFR account #910005-01. Reconciliation will occur between the Buffalo State College Foundation and the IFR account.

State Revenue:

All deposits are processed in the Student Accounts office. On the 1st and 16th of each month a revenue summary report is generated in Banner identifying the total of all deposits made to each account for the previous 15 days. Accounting reviews this report and subsequently enters the revenue information into the SUNY Financial System.

As this revenue summary report is only run on the 1st and 16th of the month, deposits will only be able to be viewed in your account after that time. 

Transfer of Expenditures

Internal transfers can be processed to move an expenditure from one account to another.  This can be used to pay for goods or services provided by another campus department or if a correction needs to be processed.

We are able to transfer expenditures between State Accounts and between Foundation accounts, but we are unable to process expenditure transfers between State Appropriated Accounts and Foundation Accounts. 

Transfer of Expenditures-State Accounts

If a transfer of expense is needed, it must be initiated by the department requesting that the expense be charged against their account.  Please submit a memo or email for state accounts signed by the authorized signatory on the account to financialmanagement@buffalostate.edu.  In the request please provide the account numbers being charged and credited, the vendor name, document number, the amount to be transferred and attach all invoices, emails, correspondence, etc.

Transfer of Expenditures-Foundation Accounts

Please complete the Transfer of Funds Request form and send to financialmanagement@buffalostate.edu.

   

  Fiscal Year    Non-Federal (%)    Federal (%)    Summer (%)
Projected 24-25 63.95 63.72 29.70
  23-24 63.95 63.72 29.70
  22-23 63.95 63.72 29.70
  21-22 62.70 61.85 28.90
  20-21 62.39 57.71 27.40
  19-20 63.86 60.96 26.90
  18-19 63.89 62.48 26.10